Rules & Regulations

HOA Sanctioned Events

HOA & USA Volleyball provide a structure for Junior Volleyball Competition.

There are two separate seasons for competition, an indoor season and an outdoor season.

Events that are sanctioned by HOA have to meet standard requirements, like Impact certified and background screened coaches. Tournament directors have to follow certain procedures that help to ensure quality events.

Clubs are either an indoor or an outdoor club. An outdoor club can be run by the same administration as an indoor club. The same name can be used for the outdoor club as for the indoor club with the distinction “beach”, “outdoor” or “sand”. For administrative purposes the clubs will be considered separate clubs.

Players are not bound to an indoor club and may play with any outdoor club during the sanctioned season. The exception is that players that are on the roster of a team that is going to the indoor junior National Championships, need a release from the indoor club in order to participate with an outdoor club.

Indoor Season

The indoor season runs from November 1 until August 31

During this time frame, the following activities are sanctioned by HOA:

  1. Scheduled practices by an HOA approved club. Participants are all members of that club and registered with HOA. At all times during a practice there is an Impact certified, registered and background screened adult coach present. All participating adults have to be registered and background screened.
  2. Scrimmages between 2 fully registered and approved HOA teams during the indoor season as defined above. An IMPACT certified and HOA registered and background screened adult coach has to be present at all times during the scrimmage.
  3. All tournaments that are posted on the HOA tournament calendar.
  4. Tryouts posted on the HOA website that are held in the period of late October till December 31
  5. Open gyms, posted on the HOA website
  6. All other events that are explicitly sanctioned, in writing, by the HOA office. Typically all sanctioned events are posted on the HOA website.

Outdoor Season

The Outdoor Season runs from May 1 till August 31

During this time frame, the following activities are sanctioned by HOA:

  1. Scheduled practices by an HOA approved club. Participants are all members of the club and registered with HOA. At all times of a practice there is an Impact certified, registered and background screened adult coach present. All participating adults have to be registered and background screened.
  2. All tournaments and leagues that are posted on the HOA tournament calendar.
  3. All other events that are explicitly sanctioned, in writing, by the HOA office. Typically all sanctioned events are posted on the HOA website.

Other Events

Any other events, clinics, camps, tryouts, open gyms, private lessons etc. that are organized by HOA affiliated clubs, groups or individuals are outside the scope and regulations of Heart of America Volleyball. These events are not sanctioned, regulated nor covered by insurance by Heart of America Volleyball or USA Volleyball.

Open Gym Policies:

Open Gyms are allowed so players can retain their volleyball skills for HOA tryouts. Here are approved additions to the current HOA policy for Open Gyms:

  1. Only registered HOA members are allowed to participate in Open Gyms. All participants will need proof of their membership by bringing their individual membership card to the open gym. Clubs/facility managers will need to check the membership cards.
  2. Coaches shall be facilitators only. There shall be no individual or group instruction. Coaches may set up drills or controlled scrimmage situations.
  3. Players attending Open Gym shall be afforded similar playing time.
  4. Players are not to be divided into skill levels, only into general age groups.
  5. Parents should be allowed to watch, unless space prevents.
  6. The maximum fee charged to players is $10.
  7. The maximum length of an open gym is 2 hours.

Sanctioned Tryouts

  1. Notification to HOA: Clubs need to notify HOA in writing their intend to have sanctioned tryouts. No tryouts will be sanctioned and posted unless the club rep is a registered HOA member (all forms, fees need to be submitted and background screen completed).
  2. Clubs must post and announce at the beginning of all tryouts (i.e., the day of tryouts) the number of playing spots open for tryouts for each age division.
  3. Length and times of Tryouts: Sanctioned tryouts are limited to a maximum of 3 hours.
  4. Club Information Needed for Tryouts: Regardless of whether your club has one team or several teams, as much information as possible should be provided about your club to all prospective players. This should include a statement of the club mission, philosophy and any pertinent policies. Clubs are asked to include notification of applicable club fees within an approximate (+/-) $150 to all prospective players as part of their tryout schedule.
  5. Tryout Fees: Clubs may not charge more than $15 per participant for tryouts.

General Eligibility Information for membership

Heart of America Region USA Volleyball membership is not automatic. The region may NOT grant membership to individuals / clubs that have been convicted of a felony, or have outstanding sanctions imposed by this or other regions of USAV. Membership may be terminated if the above conditions are found to exist. Parties with the above conditions may apply for membership by including a complete written statement of the situation and reasons for acceptance. All such applications will be handled according to the appeals process.

  1. All sanctioned tournaments in the Heart of America Region will be conducted under the player and club/team eligibility rules as printed in the USAV Guide. (See USAV Definitions and Requirements: II. Player and Club/team Eligibility).
  2. In order to be considered a registered player in the Heart of America Region, the Region office must have received all fees and the online registration must be completed.
  3. The Heart of America region sponsors sanctioned events all year long. A person must be a currently registered member of USAV to participate in a sanctioned event.
  4. A junior player may register and play on one and only one club/team during the USAV season. EXCEPTIONS: See DUAL REGISTRATION and PLAYER TRANSFERS TO ANOTHER CLUB/TEAM (see below).
  5. A club/team who participates in a tournament in any region with a player(s) in violation of any of the Heart of America Region eligibility rules is an illegal club/team. Any sets won will be forfeited and any awards earned must be returned within 30 days of the decision or face total suspension. Additional penalties, possibly including, but not limited to, probation, suspension from the Region Championships, or a period of total suspension will be imposed by the Regional Board as quickly as possible.

Dual Registration

A Junior player may not be registered with, or represent more than one junior club at any time.

You may be a member of more than one club (coach for more than one Junior team or play on an adult team and coach a Junior team, etc. Only one registration is required.

  1. A Junior player may be registered with a Junior team and may also play with an Adult team without paying additional fees. A Junior player may not play on both teams, or play on two different teams from the same club in the same tournament
  2. Through dual registration, an individual may belong to two clubs/teams that are both entering a team in a tournament. Even though the individual is eligible to compete (play) with either team, that individual player may compete (play) for only one of the teams in that tournament.

Player Transfer to Another Club/Team

Player Transfer: In some circumstances it may be in everybody’s interest for a player to transfer from one club to another. To make a formal transfer, the following is required:

  • A release from the club director of the club the player is leaving
  • An acceptance from the club director of the club the player is moving to
  • A note from the parents of the player, agreeing to the transfer
  • A ten ($10) dollar transfer fee

Once all notes and fees have been received by the HOA office, the transfer will be

considered. All notes can be submitted by email to: registrar@hoavb.org.

No transfers will be permitted within four (4) weeks of the Region Bid Tournament. With the exception of junior players competing on Silver or Bronze level teams at Junior Regionals, who are permitted to transfer up to the day before regionals starts.

Borrowing Players from other teams (Junior teams only)

Within a club, teams can borrow players from (a) same level, or (b) lower level, or (c) younger teams to complete their roster.(for example: a 14 Gold team can either borrow players from another 14 Gold team, from a 14 Silver team or from any 13’s, 12’s, 11′ s team from within the club).

No Player can play for 2 teams on the same day or in the same tournament. No player can play in 2 different age divisions in any of the Powerleagues, including the qualifier.

Silver level teams cannot borrow players from Gold level teams in the same age divisions.

Players who are on the roster of an older team, but still meet the age requirements for a younger team, can NOT play for a younger team (for example; a 13 year old player who is registered with a 15 year old team, cannot play with a 13’s or 14’s team within that club.

Violation of this rule will result in forfeiture of all matches in a tournament in which an illegal player was put on the roster/played.

No players can be borrowed from other clubs!

A club may enter more than one team in a tournament, but an individual player may compete (play) for only one of the teams in that tournament. This even applies if different divisions of the event are played on different dates (for example, a player cannot play in for a 15’s team and for a 16’s team in the Powerleague, even if the playing dates do not overlap).

Teams who use an age waiver for any of their players cannot play in Gold tournaments in the same age division, even without the age-waived player.

Gold level teams cannot play in Silver or Bronze level tournaments, one age up (a 14 Gold team cannot play in a 15 Silver tournament, they can register for a 15 Gold or 16 Silver level tournament).

Gold level tournaments require that 2 out of 3 teams in the tournament are gold level teams in the correct age division.

Coaching Certification

All USAV Junior Coaches must be IMPACT or CAP certified. To receive IMPACT certification, coaches will have to attend an IMPACT clinic and an HOA approved rules clinic.

  1. Teams must compete at their own level, but are permitted to play at higher levels if accepted by the tournament director.
  2. Junior teams cannot compete in the region bid tournaments or the Junior regional championships (Silver and Gold) in any other division than their assigned level. A Silver level team cannot compete in the region bid tournament. No team can play on an older age division in these events.
  1. In tournaments other than the regional championships and the HOA regional championships, teams are allowed to register in a higher age division or level.

Tournament Entry and Withdrawal

Team representatives are responsible for insuring that their team is in the tournament. If you have not received a schedule or other notification from the tournament director, do not assume that you are entered and just show up on the tournament date.

  1. Teams failing to appear on the tournament date, regardless of reason, shall forfeit all entry fees. (Inclement weather is not a valid reason for failure to appear)
  1. For Junior Tournaments: For a team to receive a refund of the tournament entry fee, after being accepted into a tournament, the team will have to provide at least three weeks written notice to the tournament director. The written notice has to be received by the tournament director no later than noon on the Friday three weeks prior to the tournament.

If a tournament director places a team in a different division than the team signed up for, the team need to be notified. The team will have the right to withdraw from the tournament and the tournament entry fee refunded.